SPC2026 Terms and Policy

Legal Notice

This page provides legal information regarding the SPC2026 conference website and the processing of personal data in accordance with applicable Thai and international data protection regulations.

Intellectual Property

All content on this website, including but not limited to texts, images, logos, graphics, and multimedia materials, is the property of the SPC2026 organizing committee unless otherwise stated. Any reproduction, modification, distribution, or commercial use of the content is prohibited without prior written consent from the copyright holders.

Liability Disclaimer

The information on this website is provided for general information purposes only. While we endeavor to keep the information up to date and accurate, the SPC2026 organizing committee make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, or availability of the information contained on the website.

SLRI is not responsible for any errors, omissions, or damages resulting from the use of this website or any external links provided herein.

Data Protection and Privacy

General Principles

The processing of personal data for SPC2026 is conducted in accordance with Thailand's Personal Data Protection Act (PDPA) B.E. 2562 (2019). All personal data shall be collected, used, and processed following the principles of lawfulness, fairness, and transparency.

Definition of Processing

Processing means any operation or set of operations performed on personal data, whether by automated means or not, including collection, recording, organization, storage, adaptation, retrieval, use, disclosure, transmission, dissemination, alignment, restriction, erasure, or destruction.

Purpose of Personal Data Processing

Your personal data will be collected via the conference registration system. The information collected (name, surname, email address, contact details, institutional affiliation, and other relevant information) is required for:

• Processing your registration for the SPC2026 conference
• Managing your participation as an attendee, presenter, or committee member
• Identification and verification of access authorization at the conference venue
• Communication regarding conference updates, program changes, and related information
• Proper attribution as submitter, author, co-author, or presenter for scientific contributions
• Publication of conference proceedings, including lists of authors and contributors
• Processing of invoices and financial transactions related to registration fees
• Coordination of accommodation, catering, and other logistical arrangements

Photographs and videos taken during SPC2026 may be published in the proceedings, on the conference website, and used for promotional activities related to research and future conferences.

Legal Basis for Processing

The legal basis for processing your personal data includes:

• Your consent when registering for the conference
• Performance of a contract (conference registration and participation)
• Legitimate interests of the organizing committee in conducting the conference
• Compliance with legal obligations

Consequences of Not Providing Personal Data

Provision of personal data is required to participate in the conference. Failure to provide the necessary information or withdrawal of consent will prevent your ability to:

• Register for and attend the conference
• Submit or present scientific contributions
• Be included in the list of authors for conference publications
• Receive conference materials and updates

Recipients of Personal Data

Your personal data may be transmitted to the following parties involved in conference organization and management:

• The Scientific Programme Committee
• The Organizing Committee
• Hotels and venues for accommodation and catering arrangements
• Payment processing services for registration fee transactions
• Publishing platforms for conference proceedings
• Co-organizing institutions and international collaborating organizations

Data Security

Personal data processing is carried out in compliance with applicable data protection regulations, with appropriate technical and organizational security measures to protect against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure servers with encryption protocols
• Access controls and authentication mechanisms
• Regular security assessments and updates
• Training of authorized personnel on data protection obligations
• Temporary non-transferable badges for conference venue access

International Data Transfers

Your personal data may be transferred to and processed in countries outside Thailand, including data sharing with international scientific committees, publishers, and collaborating institutions. Such transfers are conducted with appropriate safeguards in accordance with applicable data protection laws.

Cookies and Tracking Technologies

The SPC2026 website uses cookies and similar technologies for the following purposes:

• Essential cookies: Required for website navigation and core functionality
• Performance cookies: To analyze website usage and improve user experience
• Functional cookies: To remember your preferences and settings

Session cookies are automatically deleted when you close your browser. You can manage cookie preferences through your browser settings, though disabling certain cookies may affect website functionality.

Data Retention Period

Personal data will be retained only for as long as necessary to fulfill the purposes for which it was collected:

• Conference registration and participation data: Until 2 years after the conference concludes
• Scientific contribution and publication data: Permanently, as part of the scientific record
• Financial transaction records: As required by Thai accounting and tax regulations (minimum 5 years)
• Marketing and promotional materials: Until you withdraw consent or request deletion

Your Rights as a Data Subject

Under the Thai PDPA and applicable international regulations, you have the following rights regarding your personal data:

Right of Access

You have the right to obtain confirmation as to whether your personal data is being processed and to access your personal data. You may request a copy of your personal data being processed.

Right to Rectification

You have the right to obtain correction of inaccurate personal data and to have incomplete personal data completed, including by providing supplementary information.

Right to Erasure (Right to be Forgotten)

You have the right to request deletion of your personal data under certain circumstances, subject to legal obligations and legitimate interests that may require retention.

Right to Restriction of Processing

You have the right to request restriction of processing your personal data under certain conditions.

Right to Data Portability

You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another data controller.

Right to Object

You have the right to object to processing of your personal data on grounds relating to your particular situation, including for direct marketing purposes.

Right to Withdraw Consent

Where processing is based on your consent, you have the right to withdraw that consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

Right to Lodge a Complaint

You have the right to lodge a complaint with:

Updates to This Notice

This legal notice may be updated or amended as necessary to reflect changes in applicable laws, conference procedures, or organizational practices. Any significant changes will be communicated to registered participants and posted on the conference website. We encourage you to review this page periodically.

Confirmation of Registration

A confirmation of your registration and all payments will be sent to you via e-mail. If you do not receive this confirmation, please contact the Registration Secretariat at spc2026_registration@slri.or.th. Please do not submit a duplicate registration.

Changes to Registration

Request to modify your original registration will be accepted until April 30, 2026. All changes must be submitted in writing to the Registration Secretariat to: spc2026_registration@slri.or.th.

Cancellation Policy

• Registration fee will be refunded if a request is made in writing to the Conference Secretariat at: spc2026@slri.or.th and received before April 30, 2026.
• No refunds will be issued for cancellations received after April 30, 2026.

Contact Information

For any questions or concerns regarding this legal notice, data protection, or the SPC2026 conference, please contact:

Last updated: January 2026