Abstract guideline

Create an account or login to the Indico event at https://indico.thaiphysoc.org/register. Ensure that all personal data (e.g., email address and main affiliation) is accurate and up to date.

• If you are creating a new profile, please verify your email address and follow the instructions provided.

• After clicking the verification link in your email, you will be redirected to the “Create a new Indico profile” page. Please fill in your name, affiliation, username, and password to complete your Indico profile.

Note: Affiliations must be provided in full (no abbreviations). –> This will appear in your abstract.

For example: Department of Physics, Faculty of science, University of SPC …

Create a new abstract at https://indico.thaiphysoc.org/event/1/abstracts/. The submission form can be accessed by clicking “Submit new abstract” on the Overview page or under the Call for Abstracts menu.

• Overview Page:

• Call for Abstracts Page:

The abstract submission form will appear. All fields marked with a red asterisk (*) are mandatory. The instructions below explain each required field.

1. Submission instructions:

A short guideline for submitting an abstract. Participants may review any specific notes provided.

2. Title:

Enter the proposed abstract title using Initial Capital Letters. For example, “This Is a Paper Title in Initial Capital Letters”.

3. Content:

Enter the description or abstract text. The abstract must not exceed 250 words.

• Refrain from using Markdown or LaTeX formatting unless it is required for clarity.
• Avoid copying and pasting directly from word processors (e.g., Microsoft Word, LibreOffice).
• Avoid special characters such as non-standard quotation marks (” “ ” ´´) or the ellipsis (…) as they may cause errors in the final abstract booklet.

4. Authors:

Add authors by clicking the “Add from search” button. You may search by family name, given name, email address, or affiliation. Any matching persons will appear to the right; click the plus sign (which will change to a green checkmark), then press Confirm to add the person.

If the person cannot be found, click “Enter manually” at the bottom of the search results. Fill in all required information and click Save. The new person will then appear in the authors list. Please ensure that the affiliation is written in full (no abbreviations).

Then Mark the person who will present this abstract as the Speaker (or Presenter for posters) by clicking the speaker icon beside their name.

Note:

• Only the first (contributing) author should be marked as Author (also referred to as the submitter). This person appears first in the list and has permission to edit the contribution and submit the paper later.
• All other authors should be marked as Co-author. They will appear in the list but will not have submission privileges.

5. Contribution type:

Select the contribution type. The available types may vary depending on the conference. For SPC, the types are:

• Invited: Assigned by the SPC Academic Committees
• Keynote: Assigned by the SPC Academic Committees
• Oral: Normally, participants may select this option if they would like to request an oral presentation.

             If not accepted, the submission will be changed to Poster. Notification will be sent by email.

• Plenary: Assigned by the SPC Academic Committees
• Poster: Normally, participants may select this option if they would like to present their work in poster format.

6. Comment: (Optional)

Enter any notes for the SPC Academic Committees regarding this submission.

7. Track:

Select the Main Classification for this contribution. See the list at: https://spc2026.thaiphysoc.org/sessions/.

8. Keywords:

Enter relevant keywords separated by commas (,). Typically 3–5 keywords are recommended, though more or fewer are acceptable.

9. Is the present a student?:

Select Yes if the presenter is a student.

10. I have read and accept the Privacy Policy Statement:

You must accept the Privacy Policy Statement to participate in the conference. The statement can be reviewed at: https://spc2026.thaiphysoc.org/terms-policy/

11. Submit:

Once all mandatory fields are completed, click Submit to finalize your abstract.

Authors and co-authors will receive a confirmation email after submission.

You can check the status of your abstract under “Call for Abstracts”.
The status will appear below the abstract title in different colors:

• Submitted (Gray): Waiting for review — the abstract can be edited or withdrawn.
• Submitted (Blue): Under review — the abstract cannot be edited but can still be withdrawn.
• Accepted (Green): The abstract has been accepted — it cannot be edited or withdrawn.

Only the author or submitter may withdraw an abstract.
To withdraw:

1. Go to “Call for Abstracts.”
2. Find your submission in “My abstracts.”
3. Click the title of the abstract you wish to withdraw.
4. Click “Withdraw abstract” at the top corner of the page.

Note: Once an abstract is under review or has been accepted, it can no longer be edited or withdrawn.